The completion report your technical department actually wants to receive
The template we use for repair completion. Twelve fields, every one of which either the surveyor or the office will ask about.
A good completion report closes the job. A bad one triggers a week of follow-up emails from the office. Below is the field set our reports include as standard.
Header
- Vessel name, IMO number, port, dates of repair, job reference.
- Attending superintendent and Chief Engineer names.
- Class society and attending surveyor, where applicable.
Scope and execution
4. Original scope as agreed (paste of the PO scope, verbatim). 5. Any scope extensions, with authorisation reference. 6. Trades deployed, hours per trade, day/night split. 7. Consumables used, with batch numbers where relevant.
Quality and closure
8. NDT method, extent, findings, operator qualification. 9. Photo pack of before, during, after — indexed to scope items. 10. Class acceptance stamp or reference, where applicable. 11. Any defects noted for future attention.
Handover
12. Chief Engineer's signed acceptance and receipt of the report pack.
Why twelve fields and not five
Because the questions the office asks in the two weeks after a repair — for insurance, for class, for the technical file, for the audit — map exactly onto the twelve fields. A five-field report leaves the office reconstructing the other seven from memory and photos. Ours arrives with all twelve.
The delivery format
A single PDF, indexed, plus a separate photo folder in original resolution. Delivered by email to the superintendent and copied to the Master within 24 hours of job completion.
Want a sample? Message us and we will send an anonymised completion pack from a recent repair for your reference.